How a New York State MWBE Excavation Leader Grew Operations Without Growing Overhead
Tompkins Excavating scaled job site operations by 40% while keeping back-office headcount flat — all with faster payroll approvals and streamlined reporting.
Tompkins Excavating
The Trayd Difference
Standardized workflows and improved field adoption reduced administrative friction while supporting continued growth.
70%
70%
Payroll Time Saved
Weekly payroll procesing cut from ~8 hours to ~2.5 hours.
+40%
+40%
Growth in job sites and active crews
*without increasing back-office headcount
0%
0%
Increase in back-office hours
Back-office payroll processing time remained flat while operations expanded
Client Background
Tompkins Excavating is a New York State certified MWBE (Minority & Woman-Owned Business Enterprise) serving commercial, municipal, and residential clients throughout the Hudson Valley for over four decades. Founded originally as a landscaping company, it expanded into full excavation, site infrastructure, utilities, grading, and mass earthwork projects across Westchester, Putnam, Rockland, Orange, and Dutchess Counties.
Challenge
As Tompkins Excavating expanded its New York public-sector work, certified payroll and prevailing wage requirements increased administrative strain. Legacy tools like ExakTime and Paychex created fragmented workflows and offered limited language support for field crews, leading to manual corrections and approval delays. Leadership needed to support a growing, multilingual workforce across more job sites—without adding back-office headcount or increasing compliance risk.
Solution
Tompkins Excavating updated its back-office operations to better support continued growth across New York public-sector projects. Core capabilities included:
Unified payroll, time tracking, and compliance in a single system
Multilingual time entry, supporting their workforce language plus eight additional languages
Automated certified payroll and prevailing wage calculations for NY public-sector work
Streamlined payroll approvals with real-time visibility
Standardized compliance reporting for audits and agencies
Results
The results were immediate and quantifiable:
Weekly payroll approval time dropped by 70%, shrinking a full-day process to just a few hours
Certified payroll and recurring compliance reports generated automatically, cutting reporting time from 8 hours to 30 minutes
Increased visibility into labor activity across crews and job sites as operations scaled by 40%
Payroll and compliance operations scaled with growth, with no increase in back-office administrative workload
The all-in-one construction back office operating system.
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